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First transnational meeting
October 26, 2017 @ 8:00 am - October 27, 2017 @ 5:00 pm
From 9:00 to 9:30 → A 30 minutes presentation that will summarize the aspects of the
project. It will be made by the Conselleria team. It will be a good time to ask any
questions regarding planning, budgeting, outreach, transnational meetings, virtual
meetings to be held, or any other issues that you may propose at that time.
From 9:30 to 10:30 → There will be a brief presentation (10 min) of each partner so that
we all know our main characteristics and capabilities. The description of the main
activity, the motivation to participate in this project and its antecedents and abilities
related to the tasks that have been given to all of us, will be key points of this
From 10:30 to 10:45 → Coffee break
From 10:45 to 12:00 → Continuation of brief presentations.
From 12:00 to 13:00 → Lunch time (Introduction of the National Institute for the blind,
visually impaired and deafblind in Iceland – we will walk through the institute and talk
about what and how we do things here in Iceland).
From 13:00 to 14:30 → Another brief presentation (15 minutes) dealing about the exact
way each partner has planned to carry out the task for which it is responsible (according
to the final report we signed to apply for a grant to the European Commission). Some key
points of this presentation that should be clearly stated are: definition of milestones in the
evolution of their task, planned control reports, budget needs to develop the task, support
needs claimed by partners (already considered in the project) in order to meet the quality
criteria established in the project, important dates related to the development of the
specific task and the establishment of joint working groups among the partners. (Note:
Please note that the project has already begun, so we should all have begun to carry out
the tasks entrusted to us according to the report and the mandate that we have signed to
request the project. We do not need to wait for the start-up meeting to begin these tasks..)
From 14:30 to 14:45 → Coffee break
From 14:45-16:00 → Continuation (second part) of 15 minute presentations.
From 16:00 to 17:00 → Summary and questions of the whole day content.
From 9:00 to 10:00 →We will have a specific workshop of around one hour to explain
some administrative and control issues:
- all obligations with which we are committed as an official partners of this project
will be clearly defined and signed, such as a project control report.
- Structure of monthly activity reports,
- electronic platforms for information sharing (moodle, drive, slash, etc),
- planning virtual meetings.
- A final document will also be signed as a contractual agreement that summarizes
all the obligations of the partners and their rights related to the execution of the
From 10:00 to 10:15 → Coffee break
From 10:15 to 11:15 → Finally, there will be a one-hour talk to make clear all budgetary
control and accountability of each partner. A final document will be signed establishing
agreements in this field, as foreseen in accordance with the final report, page 42/80. The
plan of action of potential risks will also be included in this document.
From 11:15 to 11:30 → Coffee break
From 11:30 to 13:00 → We are planning to record a 5-minute interview of a
representative from each partner, explaining the role of his/her organization in the
development of the project. This would mean some control and dissemination of the